Day 15: Reports
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In the last lesson we asked you to get to grips with the DATA DOCTOR. If you have not done that, go back and do it now before continuing with this lesson.

This lesson will show you how to view your data using structured and statistical reports.


You can build more specific and complex reports in DATA MANAGER, a feature exclusive to the higher editions of PocketSurvey.

Now do the following.

    1. Open the survey you created on Day 14 of this tutorial 'Day 14'.

    1. In lesson 14 you learnt how to use the DATA DOCTOR to generate and edit multiple sets of single item data. When testing a survey it is important that you have enough collected data in order to bring about more accurate reporting. On the TOOLBAR select TOOLS | QUICK EDITOR | “Day 14single item”. The Data Doctor should display all of the single item data you had collected, duplicated and edited from lesson 14. Close the Data Doctor.

    1. Click REPORTS from the Toolbar and you will notice that there are 3 different types of reports in PocketSurvey. This lesson will mostly focus on DESIGN reports as BUSINESS and LOOKUPS reports are reports that you build using the DATA MANAGER, a program exclusive to the higher editions of PocketSurvey. There is one type of business report that you can use however. Select REPORTS | BUSINESS | RECENT DATA.

    1. You should be able to see a recent data report displayed in your web browser. This basic data collection report presents your single item data onto an organised and professional looking form.

    1. Select REPORTS | DESIGN | DATABASE SPECIFICATION. This report documents the layout of the data file. It is particularly useful when using Microsoft Access as the field names are all fully documented.

    1. Select REPORTS | DESIGN | QUESTIONNAIRE. This report documents the questions in your survey and how they are set up. So if you were to print this report you would be able to recreate the survey.

    1. Select REPORTS | DESIGN | VALIDATION. A blank report should appear. This is because VALIDATION reports are designed to document any NESTED MENUS you have created. Your current survey does not contain any nested menus therefore the report is blank. If you want to see how validation reports look try opening the survey you designed in lesson 13 and running the report.

    1. Select REPORTS | DESIGN | SUMMARY. A Summary report is the same as the questionnaire but is a brief summary. As you can see all the sections used in your survey as well as the questions within the sections are documented here.

The next lesson you will learn how to use the DATA DOCTOR to build your own custom reports. This enables you to generate reports that only display what you want to be displayed.

Final Tip

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